“To Whom It May Concern” Alternatives and 15 Quick Guide Tips on using it

If you are planning to write a business correspondence where you don’t have any specific person to point out in your letter, then it’s better to make use of the letter salutation “To Whom It May Concern” for a better letter of writing it with more expressive manner. Believe it or not! The letter salutation, “To Whom It May Concern,” has been in practice for more than a century by professional people while addressing their group of business correspondences. If you feel it board and willing to try it out new means, then opting to the best To Whom It May Concern Alternatives for your letter will be good.

For finding the list of best “To Whom It May Concern” alternatives you don’t need to surf the internet for a whole day. We, to help individuals on writing professional business correspondence decided to elaborate the guidance of writing the letter salutation “To Whom It May Concern” along with the list of 15 best To Whom It May Concern alternatives, readers can make use of this blog content as a learning tool and improve their writings to address professionals.

What is Letter Salutation?

For several centuries letter salutation has been used as the greeting word while narrating a business correspondence. The salutation phrase is commonly used in written and non-written communication. Despite using salutation for polite greeting words at the beginning of the letter, some may consider using salutation as vulgar and rude.

Some of the commonly used letter salutations are

  • Dear
  • Sir
  • Madam
  • To Whom It May Concern

Here we are going to discuss the salutation “To Whom It May Concern” in brief.

When To Use “To Whom It May Concern”?

Sometimes, you may need to writing business correspondence blindly to the respective concern, or you may need to write a letter to reach out to a recruiting department in such a case scenario making use of this letter salutation “To Whom It May Concern” could be the best way of addressing.

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Here are the few perfect situations where you can use the phrase “To Whom It May Concern alternatives.”

  1. While Trying to Reach Large Companies or New Department 

Well, in most cases, large companies have a complex organizational structure, and it will be hard for individuals to address the proper contacting person. The same thing prevails when you choose to address a new department for your professional work.

  1. While Writing Recommendation/References 

Using this letter salutation “To Whom It May Concern” would be the best if you are providing a preference/recommendation letter to your friend/colleague or any known person. Because most often the request of such a referral/recommendation letter will be sent from an automated system where you can’t find desire information about the contacting person.

  1. While Writing Complaint Letter To A Company  

It really doesn’t matter whether you complaining letter to reach CEO, administrator, or a customer care agent. So, starting your letter with the phrase “To Whom It May Concern” would suit perfectly in such a case. All you want is your complaint must hear and addressed promptly by the relevant authority.

Apart from those above listed 3 cases, you can even try out using this letter salutation “To Whom It May Concern” while writing an Introduction or Prospecting. However, using this salutation in those cases is barely acceptable but not ideal and recommended way to address people professionally.

Using the phrase “To Whom It May Concern” method of addressing has been in practice for several years, however, in modern days, people are opting new way of addressing or communicating. Especially if you are a job seeker then you need to try out something peculiar to impress the recruiters for that trying a perfect To Whom It May Concern alternatives would be best.

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List of “To Whom It May Concern” Alternatives

  1. Dear Hiring Manager
  2. Dear [Department] Name
  3. Dear [Department] Manager
  4. Dear Recruiter
  5. Dear Recruiting Manager
  6. Dear Recruiting Manager
  7. Dear Hiring Committee
  8. Dear Search Committee
  9. Dear HR Manager
  10. Dear Human Resources Representative
  11. Dear Personnel Manager
  12. Dear Customer Service Manager
  13. Greetings
  14. Hello
  15. Re: (Topic of Letter)

How to Write Salutation “To Whom It May Concern”?

If you choose to utilize the salutation “To Whom It May Concern” in your letter, then you need to use it with the correct format. Because the first impression would be the best, starting your letter with a better impression will create a good impression over you.

Here is the professional way of writing “To Whom It May Concern”

  • Make sure you use a capital letter for the first letter of each word in the phrase “To Whom It May Concern”.
  • Secondly, always use the word “Whom” instead of using “Who” “Whomever”. Meanwhile, in the phrase “To Whom It May Concern” the world “Whom” is used as an object of a verb or preposition which is most appropriate to use.
  • Third, always complete the phrase with the colon “:” not a comma or semicolon while writing a letter.
  • Finally, make a double space or prefer leaving a tab before start writing the first line of the message at your body of your letter.


Many might suggest you leave off the salutation “To Whom It May Concern” while sending a request or any professional letter to the higher-authority. Though there is nothing wrong with it, your letter may found a lack of professionalism. So try to make use of the above-listed To Whom It May Concern alternatives that suit better for the situation of your letter.

If you wish to not use the salutation as a greeting for your letter, you can better use it at the beginning of the first paragraph in your letter to expose your message strongly.